AMERICAN MUSICOLOGICAL SOCIETY
Approved November 1, 2012
Amended at business meeting on November 15, 2014
The group shall be known as the Popular Music Study Group of the American Musicological Society, a non-profit corporation.
ARTICLE II. PURPOSE
The group's purpose is to foster the scholarly study of popular music both as a text and within contexts of history, culture, and identity. The group promotes the scholarly consideration of popular music from all geographies, eras, and traditions, advocating for the recognition and integration of popular music studies within academic and public musicological discourse. The group also strives to offer professional and scholarly mentorship opportunities, open intellectual and social dialogue, and to facilitate productive interdisciplinary connections.
ARTICLE III. MEMBERSHIP
Any dues-paying member of the American Musicological Society may join the Popular Music Study Group by paying $10 annual dues (Sept. 1-Aug. 30) to the Secretary-Treasurer. The group's treasury covers supplies at annual meetings and other expenses as approved by its members. Only members may vote at annual meetings and hold office within the Popular Music Study Group. Any member of the American Musicological Society is welcome to join the group's email discussion list.
ARTICLE IV. OFFICERS
The offices of the Popular Music Study Group shall be three: Chair, Secretary-Treasurer, and Webmaster. Officers must be current members of the Popular Music Study Group at the time of their election and must remain members throughout their terms as officers. Members may hold these offices as individuals or in pairings (e.g. co-Chairs, co-Secretary-Treasurers).
The Chair shall act as the executive office of the Popular Music Study Group, presiding over all meetings of the members and having general management of the affairs of the group, including the power to enforce all orders and resolutions passed by the members. Other duties may from time to time be delegated to the Chair by members or ad hoc committees.
The Secretary-Treasurer shall keep minutes of the business meetings and administer balloting and elections. This office is also responsible for maintaining up-to-date membership rolls. The group's treasury is maintained and documented by the Secretary-Treasurer. Expenditures for annual meeting supplies are made in consultation with the Chair. All other expenditures are subject to members' discussion and approval by majority vote. Other duties may from time to time be delegated to the Secretary-Treasurer by the Chair, members, or ad hoc committees.
The Webmaster shall maintain and oversee the online presence and operations of the Popular Music Study Group, including its webpages, social media accounts, and email list. Other duties may from time to time be delegated to the Webmaster by the Chair, members, or ad hoc committees.
Terms of Office: Officers shall serve two-year terms. The Chair and Secretary-Treasurer are eligible for re-election once. The Webmaster is eligible for indefinite reelection. The two-year terms of the Chair and Secretary-Treasurer positions will be staggered, such that each year sees the election of one office.
Nominations: The Secretary-Treasurer will accept nominations and self-nominations during a period starting two months before the annual meeting and ending two weeks before the annual meeting, when voting will take place.
Ballots and proxies: Written ballots may be cast in person at the business meeting, or ballots may be sent electronically to the Secretary-Treasurer; electronic ballots must reach the Secretary-Treasurer by midnight Monday of the week of the Annual Meeting. A member of the Popular Music Study Group may also designate a proxy to vote on her or his behalf during officer elections and on any other matter that may arise during the business meeting; proxies must be delivered in writing to the Secretary-Treasurer at the beginning of the business meeting.
Election: Elections will be held each year at the Annual Meeting of the American Musicological Society. Officers shall be elected by a plurality of the votes cast. At the beginning of the business meeting, the current Chair shall appoint a teller who, together with the Secretary-Treasurer, shall tally the election returns. Election results will be announced by the conclusion of the business meeting.
ARTICLE V: COMMITTEES
Standing and ad-hoc committees of the Popular Music Study Group may be created by a majority vote at the business meeting.
Committees shall consist of no fewer than three members, and the terms of all committee members shall be specified at the time of appointment. All committee terms shall begin and end at the annual business meeting. Committees will select their own chairs unless specified otherwise. The Chair shall appoint members of committees and shall serve as ex officio member of all committees.
Program Committee: The Program Committee will organize panels, sessions, and activities that serve and promote the interests of the group's members. Appointments to the Program Committee shall last for one year and may be renewed without limitation. The Committee shall select one member to serve as Chair.
Ad-Hoc Committees: Other committees may be organized to address specific needs of the Popular Music Study Group. Ad-hoc committees shall dissolve after completing their mandate.
ARTICLE VI: ACTIVITIES
The Popular Music Study Group will schedule a business meeting annually during the Annual Meeting of the American Musicological Society. At least eight members must be present at the meeting to constitute a quorum. At or prior to the business meeting, the Chair shall present a report of the group's activities to the members, and all officers and standing and ad-hoc committees shall present brief reports.
The Program Committee shall plan a program of interest to the members for each Annual Meeting of the American Musicological Society.
ARTICLE VII: AMENDMENTS
Amendments to these bylaws may be proposed to the Chair by any member, not later than two weeks before the beginning of the Annual Meeting of the Society. Proposed amendments shall be made known to the membership insofar as is possible before the business meeting of the Popular Music Study Group; they shall be placed on the agenda of that meeting for discussion, possible revision, and a vote. Two thirds of the ballots cast by the membership shall be required to approve an amendment.
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